This function is designed to be used when you are sending MORE than one set of notes from your location to another.
From your main menu select PAS Case Notes Tracering Basic (M P T R B) then select Batch Tracer Index (H F D P)
| Hospital/Unit | Enter the Hospital code where the notes are being sent, then press the return key. |
| Ward/Department | Press the return key through this field. |
| For Use By | Press the return key through this field. |
| Type Ay to Accept, then press the return key. |
This screen will display a list of all the Batch Tracer Indexes that have been set up for that particular hospital.
From the screen action prompts choose N I for New Index.
The message ‘A similar department index already exists’ may appear – this is acceptable.Type Ay to Accept, then press the return key.Type A C, for Add Case Note from the screen action prompts, then press the return key.
| Tracer Type | Enter Tracer type (press the F1 key for help). |
| Hospital/Unit | As this is entered on the previous page this will be carried over. |
| Ward/Department | Enter the Department or Ward – if applicable (press the F1 key for help). |
| For Use By | Enter the username if applicable (press the F1 key for help) |
| Coded comment Please read the warning below |
Enter any relevant comment (F1/Num Lock for help). If episodic folders are being sent back for scanning, enter P R S in this field. |
| Comments Please read the warning below |
Free text field. |
| Warning! | Comments added in the first two comment fields will appear against every set of notes added. If nothing is entered into the first two comment fields they will appear below the Number data field. If comments are added here they will only appear against the casenote number entered. |
| Number | Enter the casenote number and return, ensure at this point the Hospital Number and Patient correspond. |
| Number of Volumes | Enter the number of volumes you are sending. Remember to add to the Comment field the location of any volume you are not sending. If it is an episodic folder, enter 1 of 1 or F1 for help. |
| Type Ay to Accept, then press the return key. If the comment ‘notes tracered to……… continue’ appears, enter Y for Yes Continue adding the casenote numbers. When you have finished check that the Number traced this batch matches the number of notes being sent. |
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| Type Ay to Accept, then press the return key. |
Article ID: 199
Created: April 27, 2022
Last Updated: June 19, 2024
Author: Administrator
Online URL: https://elearning.cornwall.nhs.uk/site/kb/article.php?id=199